Small businesses do not need additional expenses. But they do require good equipment, and when it comes to printers, quality is important. Your job probably requires a high volume of impressions, so you need a reliable device that can handle everything. Among the best printers, our favorite is the Canon Maxify MB5420, which makes any job look easy. We have also added other recommendations for business printers with limited budgets, which include all kinds of functions.
Canon Maxify MB5420
The best printer for small businesses
This Maxify model has great resolution, highly efficient ink cartridges, high color accuracy and is fast. Being 4-in-1 you can print, scan, copy and send faxes (although as a copier we think it is a little slow). It has an automatic two-sided printing function and supports up to 500 sheets in the tray.
This Maxify can reach speeds of up to 24 ppm (pages per minute) in monochrome and 15.5 ppm with color, something very fast in the case of an inkjet model. It also has built-in Wi-Fi, compatibility with Wi-Fi Direct services, such as Google Cloud Print and AirPrint, and has options to connect directly via Ethernet. For businesses interested in greater control, it allows establishing restrictions to limit its use, in addition to keeping a record to see how it is being used.
Generally speaking, this is the best alternative for a developing business. However, if you prefer something faster, or if you want a laser printer, take a look at our other options.
HP LaserJet Pro M42fdw
The best laser printer for small businesses
This LaserJet Pro is a perfect example of the great office printers that HP makes. It is a 4-in-1 with a laser printer, scanner, copier, and fax, with a 50-page auto tray plus a huge tray that can hold up to 350 pages. As one would expect, it is also dynamic, boasting a speed of 40 ppm (in black and white) and a fast boot, with room for papers of all kinds of sizes. It also supports two-sided printing and is remarkably fast compared to the competition.
It includes all the latest connection technology, no matter what you prefer: it can connect through your Wi-Fi network, via NFC, Wi-Fi Direct and USB connections. When not in use it goes into hibernation mode to save energy, and with its small LCD touch screen you can easily control any mode.
After all, if you are looking for a laser printer for your business, this should be one of your first options. Its biggest disadvantage is that its design is not exactly compact: it is not easy to fit on a shelf or a desk, so you may have to make certain adjustments to your space.
The best high speed printer
This Brother printer also offers fast laser printing with options for two-sided jobs, but it has another important advantage: its price. It is not easy to find an alternative with so much power for a lower price, considering that Brother is a very reliable brand. It is also fast, with speeds of up to 42 ppm in black and white.
Although the tray is smaller than the HP model, with 250 page capacity, it also has a multipurpose tray for printing envelopes and other smaller projects that have special requirements (although you can improve it with a larger one, if you really need it). Its connectivity options include Wi-Fi and Ethernet, as well as compatibility with Wi-Fi Direct services such as AirPrint, Google Cloud Print and more.
Other business-friendly features include a feature lock with which administrators can limit what a specific group of users can do or modify, and secure PIN code printing for particularly sensitive documents. On the other hand, this model does not include functions for scanning or copying.
Epson WorkForce ET-4750
The best printer to save ink and print color pages
This Epson 4-in-1 is another quality option if you prefer ink printing but still want a capable model with which you can print everything from photos to important documents. It offers a 250-page tray and a 30-page automatic, with the option to print on both sides. Its connectivity options include Wi-Fi Direct, USB and Ethernet.
This is an excellent option if you are concerned with color resolution, in addition to being perfect for saving money, since it is an EcoTank model, which means that it is designed to use ink very efficiently; your cartridges will last a long time. Up to 11,200 pages of color and 14,000 black and white prints!
On the other hand, the precision and efficiency of this model also make it a little slower. It can print up to 15 ppm in black and white and 8 ppm in color, a speed that is not perfect for particularly bulky jobs.
The best printer for small but busy offices
This Oki printer offers advantages to the growing office. It is an extremely versatile (albeit without additional capabilities) device, which can handle thick paper and up to 132 centimeters wide, with a tray with space for up to 1,410 sheets. Its speeds are also impressive, reaching 31 ppm with color and even more in black and white. Connectivity options include Gigabit Ethernet and Wi-Fi Direct (and a Wi-Fi adapter is available if you also want connections to a network).
This model also features sleep modes and automatic functions to save energy, toner saving modes to print drafts and duplex printing to save paper. Its privacy mode is useful for printing delicate documents. Overall it's a great printer for a business that spends the day printing.