How many things do you have to do in a normal day? How many tasks do you have to finish before a specific date? What are you going to advance today? Day by day can be chaos if you don't organize a bit … as happened to me.
To improve my organization I started looking for an application that would help me. One that would allow me to remember what I have to do. My odyssey began.
First I went, like many, to write down on the Google calendar the things I had to do and for when, adding reminders. I went to a closer approximation of notes with Google Keep and following Google's trail I spent a few days with Google Tasks. I even used Trello. Until I discovered Microsoft To-Do.
Microsoft To-Do: the application that organized my days
You shouldn't be surprised to think about the usefulness of the Microsoft notes application. Its about Wunderlist substitute that the windows company bought. Made from 0, more modern and constantly developing. You can import your Wunderlist tasks to this application.
I was looking forward to using Microsoft To-Do after letting you know here the large number of applications that Microsoft has on Android. In my search for an application that would help me organize, I fell into what was this.
Now I tell you what are the main faculties of Microsoft To-Do that have made it my daily companion for months. And with a positive result!
Basics: Categories, reminders …
The operation is very simple. The application bases its operation on Tasks. These are made up of a title and can optionally have more information:
- Date and time for a reminder: to send you a notification.
- Expiration date: so you can see when you have to finish it.
- Repetition: if it expires daily, once a week …
- Steps: different steps to complete. As subtasks to mark.
- Description: you can add more information and not load the title so much.
In the title of the tasks you can include labels starting with the character "#" and you can select them or search for them to have a list of tasks with those labels.
Tasks are created by default in the “To-Do” category / list. When you mark the star that appears next to it in the list, it will also appear in the “Important” category. But you can create your categories / lists and create tasks there!
The categories have a title and you can change the icon of this one for an Emoji of the available ones. Very useful because you can indicate all the categories of the university with the same icon and in the title put something else. You can move tasks between categories without problem.
You can choose whether the completed tasks are shown or not in the category and the order by which tasks are displayed In that category. These are available criteria (all available also in reverse order):
- Expiration date.
- Creation date.
- Added to My day (then I will go deep into this).
In addition, you can give a touch of aesthetic customization to each category by changing the background of the top and its color. Of course, among one of the predefined, they follow the aesthetics of the application.
My day: the most useful of Microsoft To-Do
But without any doubt What helps one to organize is the "My day" function. This appears in the list of categories, but it is more than that. You cannot create tasks here, just add tasks from other categories to “My day” to appear here.
This function is designed so that you can organize your day, whether arriving at work or waking up. Go through the categories full of tasks to do and with a gesture add them to "My day". Throughout the day you will only have to look here. You can even schedule a notification to remind you to prepare the day.
You can also order and customize the “My day” section as if it were a category, except you cannot change the icon and name. If you create a task here, it will be created in the “To-Do” category and automatically added to “My day”.
And at the end of the day? Well, it empties. New day! From 00:00 the section "My day" is empty and it marks you how many tasks you managed to complete the previous day. Here you have the option to review the tasks you did not complete to add them to this new day.
To-Do suggestions: you don't face the day alone
Next to "My day", Suggestions are another of the main features from Microsoft To-Do. Speaking of the planning function of the day I have said to go through the categories in search of tasks to add. This is not necessary.
A button with the icon of a light bulb opens the door to the "Suggestions" section. In addition to a kind welcome message saying good morning (or afternoons, or evenings …) recommends us some tasks.
On the one hand, it shows you the tasks you completed your last day. What if you didn't work yesterday? No problem, it shows you the tasks of the last day you used the “My day” function. This is where you check if you are missing something to do what you marked that day. A gesture and added back to the planning of the day.
Continue the list of suggestions with the tasks about to expire. Well, those that expire today or tomorrow. Then shows you overdue tasks. Others! Didn't you remember them? You better do them as soon as possible, right?
And finally some suggestions that, being frank, make no sense; not even the ones that will win soon first appear. Here is a way of improvement.
Everything synchronized! Android, Windows 10, iOS and Web
You wake up, take your phone and while you are having breakfast you review the tasks that you will assign to your day. Good, but then you take your desktop or laptop to work and … what happened to the notes?
This is another point that I considered very important when using this application: It has Windows 10 native and web application (also for iOS). And with your Microsoft account all platforms are synchronized. It is perfect. You can leave your mobile and focus on what you have to do on your PC.
I have no doubt, Microsoft To-Do has helped me a lot to organize myself and I am convinced that it is a good work tool for teams as well. Recently they added the ability to share lists / categories so that other users can add tasks and edit the ones that are posted. And you can take and add the ones you want to "My day".
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Do you dare to give it a try with the new course? Or better for your tasks at work? Microsoft To-Do is completely free, continues to add features and is increasingly integrated into other Microsoft and Office products. Currently, it complements well with Outlook and will later be integrated with Microsoft Launcher for Android.