It has happened to all of us at some time in our lives to have to suffer some despairdue to a Word document that we urgently needed and that for some reason we cannot open.
Although it shouldn't be like that,since Microsoft is behind this word processor, and the price of the program should be enough to avoid any problem,the truth is that it is a situation that is constantly repeated.
It is because of thatHaving a backup copy of the documents generated in Word is so important. However, this is not always possible, but when these documents are not generated by us,that is, for example, when we receive them from others to work with them.
Whether we find ourselves in the dilemma of having to recover a Word file that the system informs us that it is damaged, as well as be able to recover a Word file that we have forgotten to keep, For both cases there are a series of simple procedures that we can carry out to find the solution to the problem.
In this article we will find some solutions that can be of great help.
When do you have to recover a Word file?
The reasons why we need with urgent need recover a Word file They can be diverse, but in general this challenge is associated with the fact that we require s or s to access the content of said document.
Various are the scenarios in which we can find ourselves facing the situation in which we need open a Word file and the system does not allow us to perform this simple operation, since among other things the file may be damaged, or it may not have been saved correctly.
If it is damaged, it is possible that the Word document in question was the subject of a virus, so in this case it will not be more, before performing the recovery of said document, perform a scan of the operating system to check if our computer has been infected by a virus.
On the other hand, A Word file may be damaged or may not have been saved correctly. This situation is generated in most cases when at the time we are working on this document the power supply is cut off, which turns off our PC and can cause damage to the file or even the same It has not been saved correctly.
To prevent this type of inconvenience from happening, it is advisable to have a series of parameters configured that will allow us to Recover those documents. One of the most advisable methods and make a certain amount of time to back up our files.
The frequency of performing said backup depends on the number of times and files we usually create daily. The backup copies of these documents can be stored in the external environment that we find most comfortable, including an external hard drive, a flash drive, a memory card or others.
Of course backup on external media It is not the safest option when it comes to being able to protect our files, especially when we are working on them.
How to save backup to OneDrive?
At this point we must say that one of the best options is make a backup in the Cloud, for which we can opt for any service that is currently provided, and in this regard, One of the most recommended services for Word documents is usually Microsoft OneDrive.
Let us also consider that store a document in OneDrive Not only does it allow us to have a backup copy of it in the Cloud, but we can also access this file from any device and anywhere, and it is even a simple and practical way to share documents with other people.
To use the service, the first thing we have to keep in mind is that we will need have a account in the OneDrive service, so we must register through this link, which we can do completely free of charge.
Once registered in OneDrive and configured the parameters in our PC so that it communicates with our account in the Cloud, we must remember that when opening the Word program we must start session, to sync with our OneDrive account.
For what the Word file we are working on is stored synchronously in OneDrive, We must carry out the following steps:
In the open Word document, click on the tab of Archive.
Next we must click on the option Save as, so that the different alternatives to save the file are displayed.
We will see that one of the options is OneDrive, in which we must press.
A box will be displayed in which we must write the name of the file, and after that we must click on the button Save.
How to configure automatic save?
Without a doubt, One of the best options offered by Word to make sure that a file we are working on is not given or not saved Due to, for example, an abrupt and unexpected cut in the power supply, it is necessary to configure the default action that causes the last version of the file to be automatically stored every certain period of time.
In principle, we must clarify that the default Word program performs a backup automatically on the file in which we are working, which is carried out at intervals of 10 minutes.
But the truth is that we can configure the program so that these backups are made at smaller intervals, and in this way we can rest assured that in case of any inconvenience we can recover what we have worked on the file.
To make this possible, we must carry out the following steps:
The first thing to do is open the Word program and we go to the tab Archive.
Once the screen to save the document is displayed, we must click on the item Options.
The options box will be displayed, in which we must click on the option save which is in the menu located in the sector on the left of the table.
Among the first configurations we will see that it gives us the option to choose the autosave parameters, so there we must modify the amount of time for automatic saving or self-recovery, and place the interval we want.
Finally just subtract click on the button To accept.
When none of this works anymore, and we want open a damaged Word file, Corrupt or that has not been saved correctly, we can always resort to the procedures described below, which will allow us to recover that precious document.
How to recover a damaged Word file?
They are manythe reasons why a Word file can become corrupt,However, problems with memory or disk are the most common, as are the most catastrophic.
When a Word document is corrupted by any of these problems, it is quite probable that the file has suffered serious damage,and that can not be recovered, at least using the most common vas.
In cases where a Word file cannot be opened, We can perform the operations detailed below.
Option to retrieve text from any Word file
Run Word, click on the tab Archive and then click on the optionOpen.
After that, on the next screen we click on the itemOpen,and then on the sectionTeam.
Then, we move to the locationof the Word file we want to recover.
Once in the correct location, click on the file and click on the drop-down menu next toFilenameand select the optionÂ «Retrieve text from any file (*. *).
With this procedure in most cases we can recover the text of the file, however, it is not infallible, and we may unfortunately not be able to do so.
Open and repair option
The option we will know next allows us to get thatWord forces the opening of a corrupt file.
We execute Word and click on the optionOpen.
After that, click onOpen,then onTeam.
Then, we move to the locationof the Word file we want to recover.
Once in the correct location, click on the file and then on the arrow next to the menuOpenwe select the optionOpen and repair.
Recover a missing Word file
That option allows usrecover a missing Word fileThrough your backup.
We start Word and click on the optionOpen.
We moved to the location where the missing file was stored.
Then in the menuType of file,we select the optionAll the files.
The backup file is usually stored with the nameBackup in front of the name of the lost file.
We selectWord document backup fileand click on the buttonOpenfor get It.
How to recover an unsaved Word file?
When we face the inconvenience of having to recover a Word file that was not saved correctly We can carry out a simple procedure that allows us to do it, since Word has the characteristic of allowing us to access recent documents that have not been saved.
The truth is that there are two different procedures for this, one that we must apply when the Word AutoRecover option is enabled, As we saw earlier, it allows us to automatically save versions of the file while we are working on it.
The other procedure must be carried out cWhen the Word file has definitely not been saved, but if it is recent we can recover it. Below we detail both procedures.
With autocorrect activated
In principle we open the file that we need to recover.
Click on the tab Archive.
In the next window we must click on the section Information, and then on the subject Manage documents
Finally, inside the bar that is located at the top of the file, we must click on the tem Restore, with which we can overwrite any version that has been previously saved automatically by the program.
It should be noted that Word also allows us to choose between the different automatically saved versions of a file, for which instead of clicking on the item Restore, we must click on the option Compare.
When we have not saved the file
In the case of needing recover a Word file that was definitely not saved, we must perform the steps detailed below.
With the Word program open, click on the tab in principle Archive.
In the next window click on the tem Information, after which we must click on the option Manage documents
The next thing is to click on the item Recover documents without saving in Word.
Next we must select the file and click on the option Open.
Finally, from the bar at the top of the file, we must click on the option Save as, in order to be able Save the recovered Word file correctly and securely.
How does Word AutoRecover work?
Before finalizing our article, it is important that to perform any of the procedures detailed here we know in broad strokes how the autorecover option works in Word.
In this sense, it should be clarified that Word includes excellent functionality, which makes every certain time elapsed when we are working on a document, the program automatically saves the open file using the ASD extension, which is temporarily stored by Word in the system auto recovery folder.
By default, in Windows this folder is called % APPDATA% Microsoft Word
Thus, every time Word is executed the first thing it does automatically is to look for the ASD files in the folder that we have mentioned, and through this search allows us to access the recovery menu of recent files.